Photographer CRM + Live Dashboard: Done-For-You Setup

We set it up for you. Get the Photographer CRM + Live Dashboard built around your business: your client and inquiry list (from your studio software, email or an old spreadsheet) imported, your stages, team, goals and business name set, and everything loaded into your live dashboard with 10 team seats.

Made to order. After you order, we email you within 1 business day to schedule a 30-minute setup call. Right after checkout you also get a Next Steps guide that explains exactly what happens.

Made for wedding, portrait and commercial photographers, videographers and event vendors. Built by The Buckeye Branding Company, a family business in Copley, Ohio. The owner has spent 20+ years running operations in auto dealership service departments and parts and equipment distribution, and builds the tools we use ourselves.

What's included

• Everything in the Photographer CRM + Live Dashboard: the workbook (Excel + Google Sheets), the live dashboard and the access card
• Your client and inquiry list (from your studio software, email or an old spreadsheet) imported from a spreadsheet or CSV, up to 1,000 rows
• Your pipeline stages, team, goals and business name set for you
• A 30-minute setup call
• A walkthrough video of your finished CRM
• 10 team seats, with your team added for you
• 3 months of hosting, updates and support included

What happens after you order

1. Order. We email you within 1 business day to schedule your setup call.
2. Setup call (30 minutes). We confirm your stages, team, goals and business name, and collect your list.
3. We build. We import your list, set everything up and load it into your live dashboard.
4. Review and go. You get your finished workbook and a walkthrough video, and we add your team. Hosting, updates and support are included for 3 months.

Have these ready for the call

• Your client and inquiry list (from your studio software, email or an old spreadsheet) as a spreadsheet or CSV export (up to 1,000 rows)
• Your event types, packages and inquiry steps (new to booked), plus your gallery delivery days and peak season
• The names and emails of the people who will use it (up to 10 seats, including you)
• Your logo, if you'd like it on your workbook
• Whether you'll use Microsoft Excel or Google Sheets

What it does

• Inquiries with event date, source, referrer, budget and first response time, plus a reply queue (unanswered first, then date conflicts)
• Your own booking rate by how fast you replied, and lead source conversion and revenue
• Saturday availability for the next 12 months, with open peak-season Saturdays counted
• Season pacing: each coming month's bookings vs where you stood on this same date last year
• Payment schedules: due soon, overdue, aging, and bookings whose payments don't add up to the contract
• Gallery workflow board (culling, editing, client review, delivered) with turnaround against your gallery days
• Profit per booking and per hour, from expenses and hours you log
• Top referrers, review requests and repeat clients
• Pre-filled inquiry replies, payment reminders, timeline requests and review requests that open in your own email app (nothing is sent automatically)

The live dashboard

Your workbook's numbers as a live web dashboard: KPI tiles, goal gauges, charts and a needs-attention list across Overview, Inquiries & Pipeline, Bookings & Calendar, Payments, Deliverables, Clients & Referrals and Settings. Pick a date range, compare to the prior period, search, export to CSV or print. It works on phone, tablet and computer, in light or dark mode. Load your workbook and every page redraws with your data. If something in the workbook needs fixing, like a signed booking with no signed date, the dashboard tells you.

Team seats

Done-For-You includes 10 team seats: you plus up to 9 teammates, and we add them for you. Everyone signs in with their own email and sees the same dashboard. Whoever loads an updated workbook updates it for everyone, and the dashboard shows who updated it and when. Growing? Extra Team Seats add 5 more at a time, up to 25 in total.

Good to know

• Made to order. This is a setup service plus a digital product; nothing ships.
• We import up to 1,000 rows from one spreadsheet or CSV. Bigger or messier lists? Email us before ordering.
• Works in Microsoft Excel (Mac or Windows) and Google Sheets. No macros, no add-ins.
• One-time setup price with 3 months of hosting, updates and support included. After that, an optional monthly support plan keeps it updated. Cancel anytime.
• Need custom fields, more than 25 people or something built from scratch? Ask about a fully custom CRM (from $3,500).
• Because every setup is made to order, we can't offer refunds once your setup call is done. Please email us with any questions first.
• Figures are estimates from your own data, not financial, legal or tax advice.

Questions? Email sales@buckeyebrandingcompany.com. Made by The Buckeye Branding Company, a family business in Copley, Ohio.